Google Drive Tutorial (Part 8): Google Form

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Google Drive Tutorial

Welcome back to the Tek Handy Google Drive Tutorial.  I hope that you had a spook-tacular Halloween.  I’m grateful to say that we had several very interestingly costume creatures come to our door.  It has been a fun-filled October this year.

This week we are going to cover a unique feature to Google Drive, that of Google Form.  Google Form is an extension of Google Spreadsheets.  Whether it was inspired by the need for a way to create surveys or just another feature that Google found useful, it’s here and available to us all.

Google Form has two parts to it.  There are the form sheets where it is possible to generate questionnaires and basic forms that anyone can fill out.  And there is the spreadsheets part where the information collected is kept.

Google Form

Google wants this all to be as simple as possible for you.  The engineers are Google have realized that people need to create forms to gather information and what better place to configure and store that information, than a spreadsheet?  There are many choices when building a form

There is potential for creating surveys, quizzes, and event planning, using Google Form.  Any time you need to collect information, Google Form will make it easy.  But these aren’t just any basic forms.  Google is aware that there may be many types of questions and answers that those who would fill out these forms may need.  Since the debut of Google Form, the program has gone through many revisions to its current state, and is now much more user-friendly.

If you’ve ever had to deal with taxes, you may be familiar with how forms are filled out.  There are different topics or themes, multiple question and answer types, there are required answers, and confirmations.

Choosing a Theme

Each Google Form can have a theme attached.  There are many dozens to choose from by default, but you can also completely customize the theme to your preferences.  Themes help not only when the form is shared, but when the form is filled out.  Choosing a theme will provide an environment for the form and most likely tie your topic to the graphics.

Form Question Types

Google Form has plenty of question types to choose from, giving you a plethora of options with which to create any form.  The most common question type is multiple choice and as you populate each question, you can add more options. The other options include text, paragraphs, check boxes, choosing from a list, Scale, Grid, Date, and Time.

When generating the form, you may find that you need certain pieces of information more than others.  If the subject were not to fill out a particular answer, it might nullify the form.  Therefore Google Form allows you to make any number of answers required and the subject cannot continue until these answers are filled-in.  

Confirmation

It might not be as obvious that at the end of a form submission it is helpful to get feedback.  If the form were to disappear into the ‘ether’, the subject might ponder if the form was received.  But if the form offers a confirmation, then the subject is aware that is has been received.  Google Form offers how you apply the response message, and several other options related, such as related info, and the ability to publish results to the subject.

Like most form submissions, it is likely that there may be a limited time for response.  It is possible to open or close a form to submissions.  As of yet there is no many for setting a timer for long the form may be accessed..

Sharing

As you may well have noted, if you’ve been following along with these tutorials.  Google likes to help you share your efforts.  Google Form is likely something that you will share and Google gives you the same options as before to accomplish that end.

There is a live view of the form that you have created and it quite simple to access from both form creation page and from the form menu.  

Menu Items

The Google Form menus is not much different from the Google Spreadsheet menu, which can be found here (in Part 5).  The crowning difference is that the Google Form menu contains the “Responses (x)” menu item.  This item mains all features that different from Google Spreadsheets.  This feature will become more useful once you’ve begun to receive submissions.

Conclusion

Google Form does not lend itself simply to a demonstration, but in the videos that I am creating to accompany the final product of all these tutorial articles, it should become much more clear.  The best example that you could create would be a survey and what better way to learn about it, than to create one in Google Drive itself.  

With this short tutorial, you may still have questions and I am ready to help you with whatever you may need on this topic.  If you still feel that the explanation above is too vague or complex, please do not hesitate to send me an email wes@tekhandy.com and I will be glad to explain further.  Be sure to check out the Glossary for new terms from this, and every article on www.TekHandy.com

Have a Great Friday and weekend

– Wes

 


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